While meeting minutes do not need to be filed with the state, they should be stored securely alongside other essential corporate documents, such as:
- Articles of Organization (for LLCs)
- Articles of Incorporation (for corporations)
- Bylaws
- Resolutions
How Long Should Meeting Minutes Be Kept?
Like other corporate records, meeting minutes should be retained for at least seven years. They form part of a company’s permanent records and may be referenced in legal, financial, or operational matters.
Who Can Access Meeting Minutes?
All LLC members, corporate directors, executives, and shareholders have the right to review meeting minutes upon request. Keeping well-organized and up-to-date minutes ensures transparency and compliance with corporate governance requirements.
Why Are Meeting Minutes Important?
Even though meeting minutes are not filed with the state, they play a critical role in maintaining a company’s limited liability protection and good standing. Properly documenting corporate decisions helps safeguard the business from potential disputes or legal challenges.
Ask an Estate Planning Attorney Today
For guidance on corporate governance and estate planning, Visit Hudack Law Estate Planning Attorney to learn more. We proudly serve California, Utah, and Arizona. Call our toll-free at (877) 314-4309 to schedule a consultation.